Free subscription tracker template for Excel, Google Sheets and Notion

What's in the template

Use it in Google Sheets

1. Download the .xlsx above.
2. On a computer, open Google Sheets and create a blank spreadsheet.
3. Click File, then Import, then Upload, and pick subscription-tracker-template.xlsx.
4. Choose Create new spreadsheet (or Replace spreadsheet), then Import.

The formulas and drop-downs normally come across in the import; check that the Monthly cost column fills in. There's no "make a copy" link here on purpose: importing gives you your own file in your own Drive, and we never see it.

Use it in Excel

Open the .xlsx. That's it. It's a normal workbook with two sheets, Subscriptions and How to use, no macros.

Use it as a Notion subscription tracker

1. Download the Notion CSV above. Notion imports work on desktop and the web, not the mobile app.
2. In Notion, go to Settings, then Import, then CSV (or type /csv on a page).
3. Upload subscription-tracker-notion.csv and choose to create a new database.
4. Pick where it goes, then map the columns: Price as Number, Next renewal and Trial ends as Date, Currency, Billing cycle, Billed by, Status and Category as Select.

Notion's help says a CSV import can't create formulas, so add the monthly cost yourself: a new Formula property with
if(prop("Billing cycle") == "Yearly", prop("Price") / 12, if(prop("Billing cycle") == "Weekly", prop("Price") * 52 / 12, if(prop("Billing cycle") == "Quarterly", prop("Price") / 3, prop("Price"))))
Then turn on Sum for that column in the table view, and group or filter by Status. A calendar view on Next renewal shows which days money leaves.

How to fill it in

1. Find them all first. On iPhone, Settings, your name, Subscriptions lists what Apple bills. Then go through 12 months of bank and card statements, PayPal and Google Play. How to see all your subscriptions on iPhone covers each place.
2. Copy price and date from the receipt, not from memory.
3. Billed by decides where you cancel: Apple, Google Play, PayPal, the company's website, your phone network or a direct debit.
4. Trials: set Status to Trial and fill in Trial ends. Apple says to cancel at least 24 hours before a trial ends if you don't want it to renew.
5. When you cancel, keep the row and set Status to Cancelled. The .xlsx totals what that saves you each month.

Weekly plans are the ones that surprise people: the sheet converts them with price × 52 ÷ 12, so £2.99 a week shows as £12.96 a month. For a printable paper version, use the printable subscription tracker. To add everything up without a file, try the subscription cost calculator.

Tired of updating it by hand?

A template's weak spot is that it never moves on its own. Every renewal changes the next date, and you have to remember to edit it, and to look at it before the money goes. That's why we built Burn, so read this part with that in mind. Burn is the same list on your iPhone, but it tracks the dates automatically: you add each subscription once, it works out every next renewal from the cycle, adds up the month and year, and reminds you the day before a free trial turns paid and before renewals when you choose.

It doesn't link to your bank, so you still add each subscription yourself, once. Free for up to 5 subscriptions, no account. Burn Pro adds unlimited subscriptions and CSV export, so you can keep the spreadsheet too.

Questions people ask

Sources: Notion Help, Import data into Notion (CSV section); Google Docs Editors Help, Import data sets and spreadsheets; Apple, Cancel a subscription from Apple. All checked 30 October 2026.